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Event Info

November 1st 2019, 5:00pm Onwards
Bedford Park, Matamata

The Gumboot Fun Run and Walk

The symbolisation of the Gumboot in reference to Mental Health is that people struggling with depression and other mental health issues can feel like they are walking through mud everyday!  This community fun run encourages all members of our community to walk, run, skip or jog in their gumboots around a rural themed obstacle course (approx. 600m) and come together to support one another and remind each other that no matter the darkness they may be feeling, that there is always light and they are never alone.  

Registration

Pre-register online via the registration tab above (this is preferred).  Alternatively registrations will be available from 5:00pm on the night of the event.

Race Packs

Race Packs for pre-registered participants can be collected from Bedford Park Clubrooms between 5:00pm and 6:30pm on Thursday 31st October.

We encourage you to collect your race packs at this time to avoid delays and congestion on the night.  If you cannot make this collection time we will have a stall available from 5:00pm at the event.

Pre-ordered T-Shirts will also be available for collection at this time.

Start Times and Order of the Event

5:00pm – Pre-registered race pack collection and event registration 

5:45pm – Official Event Opening

6:00pm – Opening Memorial Lap of Non-Silence.  The purpose of this lap is to move together as a community and make noise instead of silence.  No one has to suffer alone.

Following the community opening lap, participants are encouraged to continue running the obstacle course for as long as they please.  The run will officially conclude at 7:00pm when you are encouraged to lay out a picnic blanket in front of the stage to watch and listen to some amazing performances and guest speakers.

Our Official Master of Ceremonies is popular Comedian Tom Sainsbury, performances by Aspire Dance Academy, TKO dancers and Cambridge Middle School Arts Academy.  Guest speaker Dion Wairepo from Aotearoa RATS Central and much more.

7:00pm  Performances begin

8:30-9:00pm  Event wraps up

Service Providers

We will have a range of mental health providers at the event that will be providing information and advice on all aspects of Mental Health. 
These providers include:

Rural Support Trust

Starfish

Stay Well

Rural Health Team DHB

Victim Support

We Recommend you bring the following items with you

  • Water and food as required, however food stalls will be available.  Sausage sizzles, Japanese Cuisine, Hot Drinks etc. 
  • Suitable clothing and your GUMBOOTS! (taking into account the weather forecast)
  • Picnic blankets, warm clothes or your fold out chairs.

Withdrawals & Refunds

As is the industry standard for events and races, we do not offer refunds for the following reasons: change of mind, family circumstances, date clashes or medical events.

Physical/ Mental Condition

On the entry form is a place for you to write down the medical or physical condition. We request that you contact us and outline the condition if there is not enough room on the entry form.  Please make sure our team know about it. We need to make sure that you will be safe on the day!

Shining Light Fun Run and Walk is an all inclusive event for families; our community embraces all abilities and encourages sportsmanship and friendly competition.

Can I change my shirt size?

T-Shirt sizes are non-changeable. Please make sure you select the correct size.

What if it rains?

If it rains, the event goes ahead and we get wet. Dress appropriately with lots of layers and bring a plastic bag or waterproof bag to ensure that your belongings stay dry.

Weather Cancellations

If weather conditions make an event unsafe, we will switch the relay to the nearest possible date.

We will notify by email, and Facebook of any date or time changes. As is industry standard, we are unable to provide refunds due to unforeseen date changes. Please subscribe to our newsletter to receive updates.

We cancel only if there is a severe weather warning according to Metservice, and will notify competitors through the channels mentioned above.

 

Entry Rules

These Rules apply to Shining Light on the Dark, Matamata-Piako event and by registering for the event, you agree to comply with them.
The Event is organised by Shining light on the Dark, Matamata-Piako.

 

Participant Entry

Entrants under the age of 18 must have the permission of their parent or legal guardian before registering to take part in the Event.
Participants under the age of 16 must be accompanied at the Event by their parent or legal guardian (or by an over 18 year old who has the permission of that participant’s parent or legal guardian).
We reserve the right to refuse entry to any participant who is under age, not accompanied as required or unable to provide their event registration confirmation, photo ID or other satisfactory proof of age when requested to do so by an Event official.
No refunds policy
No late entries policy.  Any registration received after the cut-off date of the October 28th will not be allowed.
All competitors must be wearing there race wrist bands to compete.

Changes and Last Minute Arrangements

We reserve the right to postpone and/or cancel the Event in our absolute discretion due to factors such as (but not limited to) adverse weather conditions.

General Health and Safety

Participants must ensure they are sufficiently fit and healthy to take part in the Event. Anyone unsure of their physical ability to take part in the Event must seek medical advice from a General Practitioner prior to the Event.
We reserve the right to refuse entry to the Event in our absolute discretion if for whatever reason we consider a person unfit to take part. We may also ask you to withdraw during the Event if we have concerns about your ability to complete it due to fitness, injury or otherwise. If you continue, you do so with the understanding that you absolve us and Shining light on the dark, Matamata Piako of all and any responsibility and progress entirely at your own risk.
We take all reasonable steps to minimise the risk of injury to participants during this event. There is a risk assessment process in place for the Event which aims to minimise or eliminate the risk to everyone taking part. However, by taking part in the Event, you acknowledge that it is potentially hazardous and that there may be conditions or circumstances beyond our control that can lead to unforeseen risks.

All participants, volunteers and spectators enter and attend the Event entirely at their own risk.

Participants must call the Event organiser or report to an Event marshal, should they decide not to finish the route before the close of the Event.

Participants are responsible for ensuring they are wearing appropriate attire (including footwear) when taking part in the Event, taking into account the nature of the Event, the weather forecast and the terrain involved. We reserve the right to refuse entry to the Event to anyone with inappropriate or missing equipment or clothing.
All participants must walk/run with care and attention and abide by any other rules stipulated by the Event organiser, Event marshals, police and officials.

First aid facilities will be provided. But any major incidents should be reported to 111.
By taking part in the Event, you consent to receiving medical treatment administered by medically qualified personnel during the Event if required in any circumstances where you are unconscious or otherwise incapable of making a decision regarding medical treatment.
Liability

The Committee and Shining light on the Dark, Matamata Piako shall not be liable for any injury or loss to persons or their property that might occur as a result of their participation in or attendance at the Event other than in respect of any death or personal injury arising out of the Committee’s or Shining light on the Dark, Matamata Piako negligence. For the avoidance of doubt, nothing in this clause shall exclude or limit the Committee’s or Shining light on the Dark, Matamata Piako liability for any liability that cannot be excluded or limited by law.
Conduct

Shining light on the Dark, Matamata Piako is a family event where there is a strictly NO ALCOHOL, DRUGS OR SMOKING OF ANY KIND POLICY to be at the event or outside the designated areas.  Please refer to the Event map for allocated smoking areas.
Anyone behaving inappropriately or in a manner such as to cause disturbance or annoyance to other guests or participants will be asked to leave.
All participants must abide by our rules.
What you must bring on the day

We recommend that you bring the following items with you:

Water and food as required, however food stalls will be available.
Suitable clothing and footwear (taking into account the weather forecast)
The emergency procedure and emergency contact details (provided at the start)

Use of Personal Data

By providing personal data to the Committee and/or Shining light on the dark, Matamata Piako when you register for the Event, you confirm that you consent to such data being used by the Committee and Shining light on the dark, Matamata Piako for the purposes of organising, staging and administering the Event.
If you provide personal data on behalf of additional entrants, you also confirm that you have obtained their consent for such data to be used for the same purposes.
In the case of an emergency, the Committee and Shining light on the dark, Matamata Piako may pass any personal details provided (either when registering for the Event or otherwise) to the emergency services or health care professionals, and also use them for the purposes of contacting emergency contacts. If you provide personal details on behalf of someone else, you confirm that you have their consent for their details to be used in this way.
Participants consent to their details (which will be obtained by medical providers if participants are treated by them at the Event) being passed to the Committee and to Shining light on the dark, Matamata Piako. These details shall only be used for administration and health and safety purposes and to fulfil legal obligations.
All personal data held by Shining light on the dark, Matamata Piako will be handled in accordance with Shining light on the dark, Matamata Piako Privacy Statement
Shining light on the dark, Matamata Piako (“we”) promises to respect any personal data you share with us, or that we get from other organisations and keep it safe.  We aim to be clear when we collect your data and not do anything you wouldn’t reasonably expect.

 

Photography/Videography

By taking part in the Event, all participants, volunteers and spectators agree that they are happy for their names and any video footage, stills or photographs taken of them during the Event by the Committee or Shining light on the dark, Matamata Piako (or by their service providers or agents) to be used by the Committee and Shining light on the dark, Matamata Piako to publicise the Event and for commercial and/or fundraising purposes including, but not limited to, television broadcasts, advertising, publications, marketing material, merchandise, social media, personalised direct mail, social media and other documents that may be made available to the public.
The Committee and/or Shining light on the dark, Matamata Piako may appoint third party photographers to take photographs at the Event. All participants agree that photographs featuring them may be sent to them, to other people also featured in those photographs and to children’s parents/legal guardians where children are featured in those photos. Whilst photographers will try to obtain parental/legal guardian’s consent before taking images where children are more than just incidentally included, this cannot be guaranteed.
Sponsorship Money and Donations

Any monies raised in connection with the Event are held on trust for Shining light on the dark, Matamata Piako future events.
You have a legal responsibility to ensure that all sponsorship monies/donations received by you for the Event are paid to Shining light on the dark, Matamata Piako.

Contact Us

Amber McGrail
Event Administrator
Phone: 027 354 1118

Email: shininglightmp@gmail.com